PDF Studio Ribbon Toolbar

The Toolbar is located at the top of the PDF Studio window. Use the ribbon tabs to navigate between each set of tools available in PDF Studio. The Office Style Ribbon Toolbar is the default layout and where you will find all of the functions in PDF Studio. If you wish, you can switch to the Classic Toolbar in Toolbar Preferences. The default toolbar is setup as displayed below (in the Pro version).

Toolbar Preferences

You can access the Toolbar Preferences dialog by going to File Tab > Preferences and selecting Toolbars.

Tool Search

To find a tool on the toolbar use the "Find Tools" field on the top right of the toolbar. As you begin typing results will be displayed in real time. Then just select the tool you wish to use and it will star that tool immediately.

Ribbon Toolbar Descriptions

File

Properties: Opens the Document Properties of the current open document

Create: Create PDF provides you with quick access to many of the PDF creation functions available throughout PDF Studio. Simply click on the function you wish to use to launch the tool.

From File: Converts a Single File to PDF using any of the Supported Files Types

From Multiple Files: Merges/Converts Multiple Files at once to create a single PDF

From Scanner: Launches the Scanning Dialog to create a new PDF

From Blank Page: Creates a Blank PDF with no content

Open: Open a PDF document or convert any of the supported file types to a PDF.

Recent Documents: Displays a list of most recent 200 documents that have been opened

Computer: Opens local file chooser select file to open

From URL: Allows you to open a PDF file from a specified web address

Google Drive: Allows you to open any supported file type directly from your linked Google Drive

Dropbox: Allows you to open any supported file type directly from your linked Dropbox

OneDrive: Allows you to open any supported file type directly from your linked OneDrive

Save: Save the current document. This button will be disabled if no changes have been made to the document.

Save As: Save the current document as a new file.

Reduce File Size: Creates an optimized version of the document to reduce the file size.

Email: Attaches the current document to an email using the email application set within Email Preferences.

Close: Closes the currently open document

Close All: Closes all documents open in PDF Studio

Revert/Reload: Closes and reopens the currently reopened document to it's last saved state

Print: Prints the current document using the PDF Studio printer dialog. To use the system print dialog see Print Preferences.

Preferences: Opens PDF Studio Preferences

Exit: Closes all currently open document and shuts down PDF Studio

Home

Tools

Hand: Click and drag to scroll or move the pages.

Select Text: Click and drag to Select Text within the document.

Object Select: Used to Edit Interactive Objects within the PDF.

Take Snapshot: Used to save a portion of the document as an image.

Search: Starts the Quick Search tool

Advanced Search: Starts the Advanced Search tool

View

Fit to Width: Scales the view to fit the width of the document in the PDF Studio frame.

Fit to Page: Scales the view to fit the entire document within the PDF Studio frame.

Actual Size: Displays the document with a 1:1 ratio to match how the document would look if printed without any scaling.

Zoom: Select a preset zoom percentage or type in the field for a custom zoom value.

Zoom In: Zoom in to view the content larger.

Zoom Out: Zoom out to view the content smaller.

Zoom Tool: Zooms to a selected area within a page. Click and drag to select the rectangle area you wish to zoom to.

Layout: Sets the page layout on the curret document

Single: Displays only a single individual page at a time

Single Continuous: Displays all of the document's pages in a single column that can be continuously scrolled

Facing: Displays only two pages at a time side by side with odd pages on the left and even pages on the right

Facing Continuous: Displays all of the documents pages in two columns with odd pages on the left and even pages on the right

Cover: Displays the document just as when using Facing only the first page will be displayed alone

Cover Continuous: Displays the document just as when using Facing Continuous only the first page will be displayed alone

Rotate View Counter Clockwise: Rotates only the view within the document counter clockwise (Note: This rotation will NOT be saved when the document is saved then reopened. To save the page rotation see Rotating Pages).

Rotate View Clockwise: Rotates only the view within the document clockwise (Note: This rotation will NOT be saved when the document is saved then reopened. To save the page rotation see Rotating Pages).

Comments

Typewriter: Creates a typewriter annotation.

Highlight Text: Used to highlight text on a document.

Sticky Note: Creates a sticky note annotation.

Arrow: Creates an arrow annotation.

Square: Creates a square annotation.

Rubber Stamp: Used to place a rubber stamp on the document. Click directly on the button to reuse the last used stamp or click on the down arrow to select another stamp or choose between the following rubber stamp options.

Standard: Standardized stamps included with PDF Studio such as: Approved, Not Approved, Draft, etc...

Dynamic: Standardized stamps that also include a time and date that will automatically be set once placed.

Sign Here: Standardized signature stamps included with PDF Studio such as: Sign Here, Initial Here, Witness, etc...

Pages

Rotate: Options to rotate pages in 90 degree increments.

Note: Rotating Pages is different then Rotating Page View in that it is NOT temporary and the changes made using this tool will permanently rotate the pages within the document when saved.

Insert:

Add Blank Page: Inserts a blank page into the document

Append Document: Select a PDF file to add to the end to the currently open document

Insert Pages: Insert other PDF documents to a location you specify within the PDF

Import Image as Page: Import an image directly into the PDF as a page

From Scanner: Creates a PDF from a scanner using either of the 2 available scanning dialogs. The last used option will be the default. Click on the down arrow to choose between the available scanner dialogs. (Note: Windows and Mac 64-bit installers will always use WIA/ICA)

- Scan with Twain: starts TWAIN Scanning.
- Scan with WIA / ICA / Sane Direct: Scans using the PDF Studio dialog.
- Scan with Sane Daemon: starts Sane Daemon Scanning

Extract: Options to extract pages from the PDF

Delete: Delete pages from the current PDF

Content

Edit Text & Images : Allows you to Edit Text & Images directly inline in the PDF.

Edit Content: Allows you to Edit Content as the separate object created within the PDF.

All: Edits all of the available content types at once. (Default)

Text: Edit individual text strings with the PDF

Images: Edit images contained within the PDF

Paths: Edit lines and shapes within the PDF

Shades: Edit shade and gradient objects within the PDF

Fast Sign

The Fast Sign tool allows you to create electronic signature stamps that can be easily applied to documents.

Note: It's important to also understand that an "Electronic Signature" (Fast Sign) is not the same as a "Digital Signature". An electronic signature (Fast Sign) is a graphical representation of a signature on pen and paper such as an image or drawing. A digital signature (which may also have a graphical representation) contains a unique encrypted ID to verify its authenticity.

Comment

Tools

Hand: Click and drag to scroll or move the pages.

Select Text: Click and drag to Select Text within the document.

Object Select: Used to Edit Interactive Objects within the PDF.

Text

Typewriter: Creates a typewriter annotation.

Callout: Creates a callout annotation.

Text Box: Creates a text box annotation.

Sticky Note: Creates a sticky note annotation.

Markups

Highlight Text: Used to highlight text on a document.

Crossout Text: Used to cross out text on a document.

Underline Text: Used to underline text on a document.

Squiggly Underline Text: Used to squiggly underline text on a document.

Insert Text: Adds an insert text markup on the document.

Replace Text: Adds a replace text markup on the selected text.

Shapes

Circle: Creates a circle annotation.

Square: Creates a square annotation.

Area Highlight: Highlights an area on a document. Useful when trying to highlight scanned text.

Polyline: Creates a polyline annotation.

Polygon: Creates a polygon annotation.

Cloud: Creates a cloud annotation.

Line: Creates a line annotation.

Arrow: Creates an arrow annotation.

Pencil: Creates a pencil annotation.

Stamps

Standard: Standardized stamps included with PDF Studio such as: Approved, Not Approved, Draft, etc...

Dynamic: Standardized stamps that also include a time and date that will automatically be set once placed.

Sign Here: Standardized signature stamps included with PDF Studio such as: Sign Here, Initial Here, Witness, etc...

Image: Adds an Image as a Rubber Stamp annotation to the document.

Create: Choose from the below options to create a stamp

Create Text Stamp: Create a custom Text Stamp that will be added to the rubber stamps list.
Create Image Stamp: Create a custom Image Stamp that will be added to the rubber stamps list.
Create PDF Stamp: Create a PDF Stamp that will be added to the rubber stamp list
Create Custom Stamp: Create a Custom Stamp that will be added to the rubber stamps list.