The Toolbar is located at the top of the PDF Studio window. Use the ribbon tabs to navigate between each set of tools available in PDF Studio. The Office Style Ribbon Toolbar is the default layout and where you will find all of the functions in PDF Studio. If you wish, you can switch to the Classic Toolbar in Toolbar Preferences. The default toolbar is setup as displayed below (in the Pro version).
You can access the Toolbar Preferences dialog by going to File Tab > Preferences and selecting Toolbars.
Properties: Opens the Document Properties of the current open document
Create: Create PDF provides you with quick access to many of the PDF creation functions available throughout PDF Studio. Simply click on the function you wish to use to launch the tool.
From File:
Converts a Single File to PDF using
any of the Supported Files Types
From Multiple
Files: Merges/Converts
Multiple Files at once to create a single PDF 
From Scanner:
Launches the Scanning Dialog to
create a new PDF
From Blank Page:
Creates a Blank PDF with no content
Open: Open a PDF document or convert any of the supported file types to a PDF.
Recent Documents:
Displays a list of most recent 200 documents that have been opened
Computer: Opens local file chooser
select file to open
From URL:
Allows you to open a PDF file from a specified web address
Google Drive:
Allows you to open any supported file type directly from your linked Google Drive
Dropbox:
Allows you to open any supported file type directly from your linked Dropbox
OneDrive:
Allows you to open any supported file type directly from your linked OneDrive
Save: Save the current document. This button will be disabled if no changes have been made to the document.
Save As: Save the current document as a new file.
Reduce File
Size: Creates an optimized version of the document to reduce the
file size.
Email: Attaches the current document to an email using the email application set within Email Preferences.
Close: Closes the currently open document
Close All: Closes all documents open in PDF Studio
Revert/Reload: Closes and reopens the currently reopened document to it's last saved state
Print: Prints the current document using the PDF Studio printer dialog. To use the system print dialog see Print Preferences.
Preferences: Opens PDF Studio Preferences
Exit: Closes all currently open document and shuts down PDF Studio
Hand: Click and drag to scroll
or move the pages.
Select Text: Click and drag to
Select Text within the document.
Object Select: Used to Edit
Interactive Objects within the PDF.
Take Snapshot: Used to save
a portion of the document as an image.
Search:
Starts the Quick Search tool
Advanced Search:
Starts the Advanced Search tool
Fit to Width: Scales the
view to fit the width of the document in the PDF Studio frame.
Fit to Page: Scales the view to
fit the entire document within the PDF Studio frame.
Actual Size: Displays the document
with a 1:1 ratio to match how the document would look if printed without
any scaling.
Zoom:
Select a preset zoom percentage or type in the field for a custom zoom
value.
Zoom
In: Zoom in to view the content larger.
Zoom
Out: Zoom out to view the content smaller.
Zoom Tool: Zooms to a selected
area within a page. Click and drag to select the rectangle area you wish
to zoom to.
Layout: Sets the page layout on the curret document
Single: Displays only a single individual
page at a time
Single Continuous:
Displays all of the document's pages in a single column that can be continuously
scrolled
Facing:
Displays only two pages at a time side by side with odd pages on the left
and even pages on the right
Facing Continuous: Displays all
of the documents pages in two columns with odd pages on the left and even
pages on the right
Cover:
Displays the document just as when using Facing only the first page will
be displayed alone
Cover Continuous: Displays the document
just as when using Facing Continuous only the first page will be displayed
alone
Rotate
View Counter Clockwise: Rotates only the view within the document
counter clockwise (Note: This rotation will NOT be saved when the
document is saved then reopened. To save the page rotation see Rotating
Pages).
Rotate
View Clockwise: Rotates only the view within the document clockwise
(Note: This
rotation will NOT be saved when the document is saved then reopened. To
save the page rotation see Rotating Pages).
Typewriter: Creates a typewriter
annotation.
Highlight Text: Used to highlight
text on a document.
Sticky Note: Creates a sticky note
annotation.
Arrow: Creates an arrow annotation.
Square: Creates a square annotation.
Rubber Stamp: Used to place a rubber
stamp on the document. Click directly on the button to reuse the last
used stamp or click on the down arrow 
to select another
stamp or choose between the following rubber stamp options.
Standard: Standardized stamps included with PDF Studio such as: Approved, Not Approved, Draft, etc...
Dynamic: Standardized stamps that also include a time and date that will automatically be set once placed.
Sign Here: Standardized signature stamps included with PDF Studio such as: Sign Here, Initial Here, Witness, etc...
Rotate:
Options to rotate pages in 90 degree increments.
Note: Rotating Pages is different then Rotating Page View in that it is not temporary and the changes made using this tool will permanently rotate the pages within the document when saved.
Insert:
Add Blank Page:
Inserts a blank page into the document
Append Document:
Select a PDF file to add to the end to the currently open document
Insert Pages:
Insert other PDF documents to a location you specify within the PDF
Import Image as
Page: Import an image directly into the PDF as a page
From Scanner:
Creates a PDF from a scanner using either of the 2 available scanning
dialogs. The last used option will be the default. Click on the down arrow
to choose between the available scanner dialogs.
(Note: Windows and Mac 64-bit
installers will always use WIA/ICA)
Extract:
Options to extract pages from the PDF
Delete:
Delete pages from the current PDF
Edit
Text & Images : Allows you to Edit
Text & Images directly inline in the PDF.
Edit Content:
Allows you to Edit Content as the separate
object created within the PDF.
All:
Edits all of the available content types at once. (Default)
Text:
Edit individual text strings with the PDF
Images:
Edit images contained within the PDF
Paths:
Edit lines and shapes within the PDF
Shades:
Edit shade and gradient objects within the PDF
The Fast Sign tool allows you to create electronic signature stamps that can be easily applied to documents.
Note: It's important to also understand that an "Electronic Signature" (Fast Sign) is not the same as a "Digital Signature". An electronic signature (Fast Sign) is a graphical representation of a signature on pen and paper such as an image or drawing. A digital signature (which may also have a graphical representation) contains a unique encrypted ID to verify its authenticity.
Hand: Click and drag to scroll
or move the pages.
Select Text: Click and drag to
Select Text within the document.
Object Select: Used to Edit
Interactive Objects within the PDF.
Typewriter: Creates a typewriter
annotation.
Callout: Creates a callout annotation.
Text Box: Creates a text box annotation.
Sticky Note: Creates a sticky note
annotation.
Highlight Text: Used to highlight
text on a document.
Crossout Text: Used to cross out text
on a document.
Underline Text: Used to underline text
on a document.
Squiggly Underline Text: Used to squiggly
underline text on a document.
Insert
Text: Adds an insert text markup on
the document.
Replace Text: Adds a replace text markup
on the selected text.
Circle: Creates a circle annotation.
Square: Creates a square annotation.
Area Highlight:
Highlights an area on a document. Useful
when trying to highlight scanned text.
Polyline: Creates
a polyline annotation.
Polygon: Creates a polygon annotation.
Cloud: Creates a cloud annotation.
Line: Creates a line annotation.
Arrow:
Creates an arrow annotation.
Pencil: Creates a pencil
annotation.
Rubber Stamp: Used to place a rubber
stamp on the document. Click directly on the button to reuse the last
used stamp or click on the down arrow to select another
stamp or choose between the following rubber stamp options.
Standard: Standardized stamps included with PDF Studio such as: Approved, Not Approved, Draft, etc...
Dynamic: Standardized stamps that also include a time and date that will automatically be set once placed.
Sign Here: Standardized signature stamps included with PDF Studio such as: Sign Here, Initial Here, Witness, etc...
Image: Adds an Image
as a Rubber Stamp annotation to the document.
Create:
Choose from the below options to create a stamp
Manage Stamps:
Opens the Rubber Stamp Manager
to create/edit/delete rubber stamps.
Distance: Used to measure the
Distance between two points on the
document.
Perimeter: Used to measure the Perimeter
on the document using multiple connected lines.
Area: Used to measure a designated
Area on the document.
Link: Used to Create
Links in a document.
Sound: Adds a Sound
Annotation attachment to the document.
Attach File: Attaches a file
to the PDF without an annotation. Click on the down arrow to attach a file
to the document with an annotation.
View List:
Displays the Comments Panel
Export:
Options to Export All Comments into
a separate file
Import:
Options to Import Comments from either
an FDF, XFDF, or PDF file into the current document.
Flatten:
Flatten Annotations directly on
the page to which they belong so they are not editable anymore.
Delete:
Delete all comments on the current
page or entire document
Hide: Toggles
displaying or hiding all comments within the document (Note:
Does not delete or remove any
comments from the document)
Hand: Click and drag to scroll
or move the pages.
Select Text: Click and drag to
Select Text within the document.
Object Select: Used to Edit
Interactive Objects within the PDF.
Edit
Text & Images : Allows you to Edit
Text & Images directly inline in the PDF.
Edit Content:
Allows you to Edit Content as the separate
object created within the PDF.
All:
Edits all of the available content types at once. (Default)
Text:
Edit individual text strings with the PDF
Images:
Edit images contained within the PDF
Paths:
Edit lines and shapes within the PDF
Shades:
Edit shade and gradient objects within the PDF
Mark for Redaction:
Marks content for Redaction.
OCR:
Allows you to add text to scanned documents or images so that the document
can be searched or marked up as you would any other text document.
Optimize:
Compress images or remove objects in order to reduce the PDF file size.
Contains the following drop down options.
Fix Scan:
Fix scans to they are deskewed, optimized & contain searchable text
Overlay:
Visually compare documents by overlaying a second document onto the first
using different colors to display any differences.
Side by Side:
Open two PDF documents in the same window next to each other to compare
visually.
Preflight:
Compliance verification to verify the document meets various archival
compliances defined by ISO PDF standards.
Imposition:
Advanced Imposition Module that will allow you to preview and create PDF
Imposition Layouts.
Output Preview: Simulates how the PDF
will look based on different ICC color profiles to accurately preview
how the printed version will look.
Reset Fields:
Resets the data in all fields in the form.
Export:
Export form data in the current document into a file in FDF, XFDF, XDP,
or XML formats.
Import:
Import form data in the current document into a file in FDF, XFDF, XDP,
or XML formats.
Flatten:
Flatten all fields in the form.
Hand: Click and drag to scroll
or move the pages.
Select Text: Click and drag to
Select Text within the document.
Object Select: Used to Edit
Interactive Objects within the PDF.
Bookmarks:
Create bookmarks within the PDF document.
Links:
Create links within the PDF document.
Header & Footer:
Add or remove headers & footers
Watermark:
Add or remove headers & footers
Insert:
Add Blank Page:
Inserts a blank page into the document
Append Document: Select a PDF file to add to the end to the currently open document
Insert Pages:
Insert other PDF documents to a location you specify within the PDF
Import Image as
Page: Import an image directly into the PDF as a page
From Scanner:
Creates a PDF from a scanner using either of the 2 available scanning
dialogs. The last used option will be the default. Click on the down arrow
to choose between the available scanner dialogs.
(Note: Windows and Mac 64-bit
installers will always use WIA/ICA)
Rotate: Options to rotate pages in 90
degree increments.
Note: Rotating Pages is different then Rotating Page View in that it is not temporary and the changes made using this tool will permanently rotate the pages within the document when saved.
Crop Pages: Allows you to Crop
PDF page(s)
Delete: Delete pages from the current
PDF
Extract:
Extract a portion of a PDF into a separate document.
Replace:
Replace pages from a PDF using pages from another PDF
Reverse:
Automatically reverse the order of the pages within a PDF.
Split:
Split PDF documents in a variety of ways.
Resize:
Resize a page to a specified dimension.
Templates:
Create/Edit additional pages stored within the PDF that can be appended
or shown based on a JavaScript trigger or action within a document.
Label Pages:
Set distinct names or numbers that can be different from bookmarks or
standard page numbers.
Hand: Click and drag to scroll
or move the pages.
Select Text: Click and drag to
Select Text within the document.
Object Select: Used to Edit
Interactive Objects within the PDF.
From Scanner: Creates a PDF from
a scanner using either of the 2 available scanning dialogs. The last
used option will be the default. Click on the down arrow to choose between
the available scanner dialogs. (Note:
Windows and Mac 64-bit installers will always use WIA/ICA)
From Image:
Create PDF from one of the supported image file types *png, *jpg, *jpeg,
*jpe, *gif, *tif & *tiff. (Image
To PDF settings are in the Preferences Dialog)
From Word:
Create PDF from one of the supported file types .doc and .docx (Word
to PDF font settings are in the Preferences Dialog)
From Excel:
Create PDF from one of the supported file types .xlsx files only (Excel
to PDF font settings are in the Preferences Dialog)
New Document:
Creates a Blank PDF with no content
From Multiple
Files: Merges/Converts
Multiple Files at once to create a single PDF
Text: Extract
all text contained within a PDF document to a .txt file.
Images:
Convert the pages of a PDF document into the following image formats .jpg,
.png, .tif, .gif
Fast Web View:
Convert to fast web view allowing large documents to load faster when
downloading from a web.
HTML5 / SVG:
Convert PDF documents to an HTML5 web page.
Word:
Convert PDF documents to a Microsoft Word file using a direct connection
with the Microsoft Office application installed on your computer. Requires a valid version of Microsoft
Word (2013 or later).
PDF/A:
Convert files to the PDF/A format, a strict subset of the ISO PDF specification
used to create archival versions of documents with the intent that they
will always render exactly the same as when they were saved.
Object Select: Used to Edit
Interactive Objects within the PDF.
Typewriter: Creates a typewriter
annotation.
Text Box: Creates a text
box field
Check Box: Creates a check
box
Radio Button: Creates a radio
button. To create a new group of Radio Buttons click on the down arrow
to the right of the Radio Button on the toolbar
and then select New. This
will start a new group for the Radio Buttons.
Combo Box: Creates a combo
box
List Box: Creates a list
box
Button: Creates a push button
Signature: Creates a digital signature
field
Image
Button: Creates an Image button
Date Field: Creates a date
field using the following format m/d/yy
Calculation Order: Allows
you to set the form field calculation order in the document
Reset Fields:
Resets the data in all fields in the form.
Export:
Export form data in the current document into a file in FDF, XFDF, XDP,
or XML formats.
Import:
Import form data in the current document into a file in FDF, XFDF, XDP,
or XML formats.
Flatten:
Flatten all fields in the form.
Preview Form:
Toggles form editing mode to allow testing the fields while remaining
in the Forms tab
Show
Tab Order: Displays the field's tab order number when in
editing mode
Highlight Fields:
Highlight all fields in the form, making them easier to locate.
Show Rulers:
Toggles display of rulers in document viewing area
Show Grid:
Toggles the grid display on top of the PDF
Hand: Click and drag to scroll
or move the pages.
Select Text: Click and drag to
Select Text within the document.
Object Select: Used to Edit
Interactive Objects within the PDF.
Document Security: Change passwords
and permissions on PDF documents.
Docusign©:
Allows you to send or sign the document using the DocuSign© service
Sanitize: Converts
the pages of the document to images and removes all sensitive information
Digitally Sign:
Allows you to Digitally
Sign the current PDF
Certify Document:
Digitally Sign the current
PDF with additional document security options to prevent the document
from being modified.
Add Signature Field: Creates a digital
signature field
Digital IDs:
Manage the Digital IDs used by PDF Studio
Timestamp Servers:
Manage the Timestamp Servers used by PDF Studio
Trusted Certificates:
Manage the Trusted Certificates used by PDF Studio
The Fast Sign tool allows you to create electronic signature stamps that can be easily applied to documents.
Note: It's important to also understand that an "Electronic Signature" (Fast Sign) is not the same as a "Digital Signature". An electronic signature (Fast Sign) is a graphical representation of a signature on pen and paper such as an image or drawing. A digital signature (which may also have a graphical representation) contains a unique encrypted ID to verify its authenticity.
Reading Mode:
Hide all of the toolbars and panes to enhance the reading experience.
Loupe Tool: Displays a zoom window
that zooms in on the PDF to show the smallest detail.
Pan and Zoom: A window showing
the portion of the page currently on screen. Drag the red box to adjust
the view of the document.
Touch Mode: Enables/Disables
Touch mode
Split
View: Displays 2 separate views of the same currently opened
document
Invert Colors:
Invert colors when rendering a PDF document
Show Rulers:
Toggles display of rulers in document viewing area
Show Grid:
Toggles the grid display on top of the PDF
Flatten All Fields:
Flatten all fields in the form.
Highlight Fields:
Highlight all fields in the form, making them easier to locate.
Reset Fields:
Resets the data in all fields in the form.
Fit to Width: Scales the
view to fit the width of the document in the PDF Studio frame.
Fit to Page: Scales the view to
fit the entire document within the PDF Studio frame.
Actual Size: Displays the document
with a 1:1 ratio to match how the document would look if printed without
any scaling.
Zoom:
Select a preset zoom percentage or type in the field for a custom zoom
value.
Zoom
In: Zoom in to view the content larger.
Zoom
Out: Zoom out to view the content smaller.
Zoom Tool: Zooms to a selected
area within a page. Click and drag to select the rectangle area you wish
to zoom to.
Layout: Sets the page layout on the curret document
Single: Displays only a single individual
page at a time
Single Continuous:
Displays all of the document's pages in a single column that can be continuously
scrolled
Facing:
Displays only two pages at a time side by side with odd pages on the left
and even pages on the right
Facing Continuous: Displays all
of the documents pages in two columns with odd pages on the left and even
pages on the right
Cover:
Displays the document just as when using Facing only the first page will
be displayed alone
Cover Continuous: Displays the document
just as when using Facing Continuous only the first page will be displayed
alone
Rotate
View Counter Clockwise: Rotates only the view within the document
counter clockwise (Note: This rotation will NOT be saved when the
document is saved then reopened. To save the page rotation see Rotating
Pages).
Rotate
View Clockwise: Rotates only the view within the document clockwise
(Note: This
rotation will NOT be saved when the document is saved then reopened. To
save the page rotation see Rotating Pages).
Cascade:
Rearrange all PDF Studio windows so that they are staggered on top of
each other
Tile: Rearrange
all PDF Studio windows horizontally or vertically in the entire screen
area so that each frame is equal size and visible
Minimize All: Minimize all PDF Studio windows
Open Frames: Displays a preview of the each document open in PDF Studio. Click on the preview image to bring that PDF Studio window to the front.
Batch Delete All Comments:
Deletes all comments and annotations from a batch of PDFs
Batch Flatten All Comments:
Flattens all comments and annotations from a batch of PDFs
Batch Convert Files to PDF:
Convert a batch of Supported Files
to PDF
Batch Convert to PDF/A: Convert
a batch of PDFs to PDF/A
Batch Extract Text from PDF:
Extract text from a batch of PDFs
Batch
Apply Header and Footer: Add a header and/or footer to a batch of
PDFs
Batch
Apply Watermark: Add a watermark to a batch of PDFs
Batch Crop Pages: Crop a batch of PDFs
Batch
Resize Pages: Change the document page size of PDFs
Batch
Delete Pages: Deletes a selected page range from each of the PDFs
in the batch
Batch
Merge Documents: Merge a batch of PDFs to a single document
Batch OCR Documents: OCR a batch
of PDFs to add searchable text
Batch Rotate Pages: Rotates all pages
within a batch of PDFs
Batch
Set Initial View: Set the initial view settings for a batch of PDFs
Batch
Split Documents: Split a batch of documents
Batch Optimize: Optimize a batch of PDFs
to reduce the file size
Batch Preflight: Verify document compliance
using various PDF standards for a batch of PDFs
Batch Export Forms: Export form field
data from a batch of PDFs
Batch Flatten All Fields: Flattens
all fields from a batch of PDFs
Batch Reset Fields: Resets the field
values from a batch of PDFs
Batch Extract Pages as Images:
Convert the pages from a batch of PDFs to images
Batch Rasterize PDF: Re-creates
the document using images of the pages instead of vector commands.
Batch Print: Print a batch of PDFs
Batch Set Security: Set the security
settings for a batch of PDFs
Hand: Click and drag to scroll
or move the pages.
Select Text: Click and drag to
Select Text within the document.
Object Select: Used to Edit
Interactive Objects within the PDF.
Font: Sets the font for
the selected annotation.
Size: Sets the font size for the
selected annotation.
Text Color:
Sets the font color for the selected annotation.
Bold: Makes the selected annotation
or text Bold.
Italic: Makes the selected annotation
or text Italic.
Underline: Makes the selected
annotation or text underlined
Strikethrough:
Marks the selected annotation or text with a strikethrough
Left Text Alignment: Sets the text
alignment for the selected annotation.
Center Text Alignment: Sets the
text alignment for the selected annotation.
Right Text Alignment: Sets the text
alignment for the selected annotation.
Fill Color: Allows you to select
the fill color of the selected objects.
Border Color: Allows you
to select the border color for the selected objects.
Line
Width: Sets the border line width for the selected objects.
Transparency: Sets
the transparency for the selected objects.
Align Left: Aligns the selected
objects to the left.
Align Center: Aligns the selected objects
to the center.
Align Right: Aligns the selected objects
to the right.
Align Top: Aligns the selected objects
to the top.
Align Middle: Aligns the selected objects
to the middle.
Align Bottom: Aligns the selected objects
to the bottom.
Distribute Horizontally: Evenly distributes
the selected objects horizontally.
Distribute Vertically: Evenly distributes
the selected objects vertically.
Align Width: Aligns the width of the
selected objects.
Align Height: Aligns the height of
the selected objects.
Align Both: Aligns both the width and
the height of the selected objects.
The bottom toolbar contains basic document information as well as the navigation and page view options for the document.
Page Size: The size of the current page in view
Cursor Coordinates: The current X & Y location on the page of the cursor using the units set in Preferences
First
Page: Navigates to the first page of the document.
Previous
Page: Navigates to the previous page in the document.
Page Number: Displays the current
page being viewed and the total number of pages. Type a number into the
field and press "Enter" to navigate directly to that page. Documents
using Page Labels will require the exact
page label to be entered (i.e. iv, v, etc...)
Next
Page: Navigates to the next page in the document.
Last
Page: Navigates to the Last page in the document.
Previous
View: Navigates to the last view within the document.
Next
View: Navigates to the next view within the document.
Single: Displays only a single individual
page at a time
Single Continuous:
Displays all of the document's pages in a single column that can be continuously
scrolled
Facing:
Displays only two pages at a time side by side with odd pages on the left
and even pages on the right
Facing Continuous: Displays all
of the documents pages in two columns with odd pages on the left and even
pages on the right
Zoom
Out: Zoom out to view the content smaller.
Zoom To/Current Zoom: Displays
the current zoom value. You can also select a preset zoom percentage or
type in the field for a custom zoom value.
Zoom
In: Zoom in to view the content larger.