Email Preferences

The Email Preferences section contains all of the email settings for PDF Studio.

To open the Email Preferences dialog:

    1. Go to File Tab > Preferences
    2. Select Email from the panel on the left of the preferences dialog to view or modify these preferences.


Enter your email account information to send PDFs from within PDF Studio.

PDF Options - Options to perform on the document prior to sending via email.

Note: The following annotations (file attachment annotations, links, sounds, and redaction annotations) will NOT be removed when flattening annotations. Even though technically file attachment annotations, links, sounds, and redaction annotations are annotations, they contain actions that would also be removed if the annotation was flattened and so they remain to not interfere with the functions placed in the PDF.

Use Microsoft Outlook - Check to enable sending directly from Outlook (only on Windows)

Use Mac OS X Mail  - Check to enable sending directly from Mail (only on Mac)

Use PDF Studio - Check this option to use the built in email function within PDF Studio. You will need to first setup your email account information in order for this to work.

Click on Edit to input your email settings.

Use the Test Connection button to make sure that your settings are correct before saving your settings.

Use other email application - Allows you to use a command line action to start an email application. Enter the 2 command lines fields to send email with or without attachments since you must use different command lines for each of them. This can happen when running Javascript actions or when starting the mail function in PDF Studio.

Command line email examples with a subject and an attachment

Outlook on Windows:

Command line: start outlook.exe /c ipm.note /m "&subject=$filename"

Command line (with Attachment): start outlook.exe /c ipm.note /m "&subject=$filename" /a "$filepath"

Thunderbird on Linux:

Command Line: thunderbird

Command Line (with Attachment): thunderbird -compose subject=$filename,attachment=$filepath

Thunderbird/Outlook on Mac:

Command Line: open -a "Microsoft"

Command Line (with Attachment): open -a "Microsoft" $filepath

You can also click on “Add variable” to add some pre-defined variables.

To verify your settings have worked correctly, open a document and click on the email button or go to File > Email.

Note: At this moment, Mac users can only open the specific mail application without composing new email