Advanced Search

PDF Studio comes with an Advanced Text Search tool that allows you to search ot only the currently opened document but also multiple documents at once. This tool allows you to see the results of the search in context with the text around the result to help locate the section of the document with the correct text. You can also use the Advanced Search Actions to add text markups or redactions to all the search results.

How to use Advanced Search

  1. Open the document that you wish to search
  2. Open the quick search popup by going to Home Tab > Search on the toolbar or press Ctrl + Shift + F (Cmd + Shift + F on Mac).
  3. Enter the text to search in the text field and select any additional options, then press the Enter key or click on the Search button. All occurrences of the text in the document will appear in the occurrences list.

To navigate through the results:

Note: When navigating the search results for multiple documents, highlighting or selecting another document will open it in a new PDF Studio window.

Advanced Search Options

Search: Allows you to select where to search for the desired text. Choose from one of the following options

Word or Phrase: Enter the text you wish to search for

Case-Sensitive: If checked, searching for the string "The" will not return the same results as searching for the string "the".

Whole words only: If checked, searching for "the" will not return occurrences of "they". But when this option is left unchecked, all occurrences of "they" will appear in the occurrence list.

File Name: If checked, the search will include PDF documents with the text in the file name

Metadata: If checked, the search will include the Metadata found in Document Properties of any PDF files

Include comments: If checked, the search will include text in annotation comments.

Include form fields: If checked, the search will include text in form fields. (this is on by default)

Include attachments: If checked, will search the text within attached PDF documents.

Use regular expressionAllows you to user a regular expression to perform more advanced search queries

Examples:

 

Result Navigation

Previous Occurrence: Navigates to the previous occurrence of the word in the document

Next Occurrence: Navigates to the next occurrence of the word in the document

Note: Pressing the "Enter" key will also continue to the next occurrence

Advanced Search Actions

Use the Actions options to apply markups or redactions to all the results found in the document.

Highlight Text - applies Text Highlight markups to the results

Cross Out Text - applies Cross Out text markups to the results

Underline Text - applies Underline text markups to the results

Squiggly Underline Text - applies Squiggly Underline text markups to the results

Create Bookmark - creates a Bookmark for each of the results found

Create Link - creates a Web Link for each of the results found using the selected options

Mark for Redaction - creates a Redaction Annotation for each for the results found

Note: This only applies the redaction annotations so that you can first review the redactions before Applying Redactions

 


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