Converting PDF to PDF/A-3b

PDF Studio has the ability to convert files in the PDF/A-3b format. PDF/A-3b is a strict subset of the ISO PDF specification used to create archival versions of documents with the intent that they will always render exactly the same as when they were saved.

When converting to PDF Studio will attempt to convert the PDF to the PDF/A-3b format by making the following changes to the document

How to Convert a PDF to PDF/A-3b

  1. Open the PDF Document you wish to convert
  2. Go to the Convert Tab > PDF/A > PDF/A-3b on the menu
  3. A dialog will be displayed showing the changes that will be made to the document
  4. Choose a file name and location to save the document
  5. Click Save to convert the document to PDF/A-3b

PDF/A Conversion Results

PDF Studio will attempt to convert every file but due to the PDF/A-3b requirements some files may not be able to be converted. If the conversion fails a dialog will be displayed showing the reasons that the conversion failed.

Results List - Lists any content in the document that was not converted with the selected profile.

 - Items that could NOT be fixed by PDF Studio.

 - Items that were not fixed due to user settings in PDF/A Preferences.

Expand - Expands the results tree to show all preflight error results

Collapse - Collapses the results tree to only show the preflight error categories

Print - Prints the entire tree exactly as it is displayed in the preflight results list

Note: When the conversion is successful no dialog will be displayed as the conversion process completed and saved the new document correctly

Unsupported Features in PDF/A-3b Conversion:

Below is a list of features that may cause errors during the PDF/A-3b conversion.

Verify that Existing Document is PDF/A-3b Compliant

Viewing the Document or Document Properties

When opening a document that is PDF/A-3b compliant a blue notification "This document is tagged as PDF/A-3b compliant" will be displayed at the bottom of the PDF Studio window. You can also confirm the PDF/A-3b compliance in the document properties dialog.

  1. Go to File Tab > Properties from the menu or using the shortcut keys Ctrl + D (Cmd + D on Mac).
  2. Click on the General Tab
  3. In the lower right corner of the general document properties there will be a "PDF/A" label that will show "Yes" if the document meets the PDF/A-3b compliance standards

Using Preflight Verification

You can also use the PDF/A-3b Preflight Validation to verify that the document complies with the PDF/A-3b standards