MS Office Conversion Preferences

The MS Office Conversion Preferences section contains all of the settings for PDF Studio when converting Word and Excel documents to PDF and PDF to Word documents.

To open the MS Office Conversion Preferences dialog:

    1. Go to Edit > Preferences (Windows & Linux) or PDF Studio 12 > Preferences (Mac)
    2. Select Conversion MS Office from the panel on the left of the preferences dialog to view or modify these preferences.


PDF to Microsoft Word®

If a valid version of Microsoft Word (2013 or later) is present, then you can convert PDF files to Microsoft Word files through PDF Studio. Browse to the location of a valid version of Microsoft Word, or use the search function to automatically find the location of a valid Microsoft Word (This option may take some time).

Note: This conversion option is only available on Windows.

Word to PDF

The Font Embedding settings allow you to set whether fonts are embedded or not when converting word documents (.doc or .docx) to PDFs. It also allows you to set a fallback font to be used when the font does not exist on the system.

NoteBy default PDF Studio will use the DroidSansFallbackFull.ttf font that has been packaged with the installer as a fallback font.

Do not embed fonts - fonts will not be embedded in the document when converted. Instead fonts will be referenced by name within the document and it will be up to the PDF viewer to find the font on the system to be displayed when viewing the document.

Embed fonts - fonts will be embedded into the PDF document when converted.

When embedding fails - Determines what PDF Studio will do if the font named in the Word document does not exist on the system.

NoteWhen converting a word document PDF Studio will first look for the font on the system, then will attempt to find the characters within the fallback font set. If no characters are found within either the system or fallback font the entire document will fail conversion. It's important that, when selecting a fallback, a font is chosen with as many characters as possible to avoid conversion failures.

Fallback font - The full path to the font file (.ttf) to use. Click on the "Browse..." button to open a file chooser and navigate to the font file (.ttf) you wish to use .

Excel to PDF

Add a Bookmark for each sheet - Creates a bookmark in the PDF for each sheet in the workbook

Scaling - Determines how the spreadsheet will be broken up into pages when converting to PDF. PDF Studio will use page size and margin settings set within the Excel document when creating the PDF document.

Max page count - Extremely large worksheets may take a very long time or run out of memory during conversion. This sets the max number of pages to attempt when converting a worksheet. The default setting is 2,000 pages.