Batch OCR Documents

Batch OCR documents adds text to any documents that do not contain text using any of the supported OCR languages. Each document will be handled individually using the chosen settings during the batch process. PDF Studio 11 also introduces the ability to run OCR with two languages at once. For more information on OCRing with two languages see OCR Preferences.

What is OCR?

Optical character recognition (OCR) is the mechanical or electronic conversion of images of typed or printed text into machine-encoded searchable text data.

How to OCR a Batch of PDFs

  1. On the menu bar go to Batch > Document > OCR Documents
  2. Set the options for the batch process. Additional details for each of the settings are available below.
  3. Once all of the settings are complete, click on Start... to begin the batch process.  

Batch OCR Settings

Select Watermark

Language - Select the language to OCR the documents with

Download OCR Languages - Opens the language download manager

File List

Add Files - Displays a file chooser to add individual files to the list.

Add Folder - Displays a file chooser that adds the contents of a directory to the list.

- Removes the selected file(s) from the list.

- Moves the selected file(s) up the list.

- Moves the selected file(s) down the list.

- Moves the selected file(s) to the top of the list.

- Moves the selected file(s) to the bottom of the list.

Set Default Batch Directory - When checked, all files from the default batch directory will be added to the File List each time a batch dialog is opened.

Save Files To

Overwrite Source Files -  This option will overwrite the original PDF file during the batch process. This option is not available for any conversion processes.

Note: This CAN NOT be undone. Make sure that you have all your settings correct prior to starting the batch process

Destination Folder - This option allows you to set a destination folder to place all of the processed files. You can type the destination manually or click on the "..." button to open a directory chooser to set the destination folder

Overwrite Files - When checked, if a file with the same name as the file being processed is located in the destination folder it will be overwritten with the newly processed PDF file. If this option is not checked, a number will be appended to the output file name, to avoid duplicate file names.

Passwords to try when opening documents

To set a password click in the password field or on the Edit button. Then enter the password you want to be used. Do this for up to four passwords to try on password protected PDFs during the batch process.

Note: The passwords entered here will only be used for this batch process and will not be stored anywhere else. Passwords will have to be entered for each new batch process.