Text Box Annotations

The Text Box tool creates a text note on the document. The text is contained within a box that is created when placing a text box on the page. Once placed you can resize the shapes to reflow the text within the boxes as well as edit additional properties using the Quick Properties or Mini Toolbars.

Creating a Text Box

  1. Select the Text Box tool by clicking the on the toolbar, going to Comments > Text Comments > Text Box, or using the shortcut key Ctrl + Alt + T (Cmd + Alt + T on Mac) (Ctrl + Alt + Shift + T on Linux)
  2. Click and drag to create the rectangle for the text box
  3. Type the text you wish to add in the text box
  4. To finish press Esc or click elsewhere on the document

Note: Text on the System Clipboard can be pasted into a PDF document as a Text Box.

Annotation Properties

To access the Text Box properties right click (Mac: Ctrl + Click) on the annotation and choose Properties in the mouse menu or click on the edit button on the Mini Toolbar. The Text Box annotation contains the following property settings.


Border Width - Sets the width of the border line

Style - Sets the style for the border line (i.e. dotted, dashed, cloud, etc...)

Border Color - Sets the color of the border

Fill Color - Sets the fill color

Text Color - Sets the text color

Horiz Align - Sets the horizontal alignment of the text

Vertical Align - Sets the vertical alignment of the text

Font - Sets the font of the text

Size - Sets the font size of the text

B - Makes all of the text Bold

I - Makes all of the text Italic

Note / Comment - Contains the text added to the Text Box

Save as default - When checked this will make the selected appearance settings the default for any new Text Box annotations going forward

Locked - When checked prevents the following on the annotation: being moved or resized, editing appearance properties, & deleting the annotation.


Author - Allows you to edit the author

Subject - Allows you to edit the subject

Layer - Only available when the document contains layers. Sets the layer that the annotation belongs to. For more information see Assigning Comments to Layers

Status History

This tab will display and changes to the review status of the annotation including Author, Status, and Timestamp. For more details see Setting Status or Check Marks on Annotations