Batch processing is a simple, fast way to modify multiple documents. A batch process is configured by choosing the documents to be modified, setting any necessary passwords, and configuring the job specific options:
Apply Headers and Footers to a Batch
Files may be added, removed, and re-ordered using the file chooser table:
Some files may require a password to be opened. The user can enter up to four passwords, which the batch process will use to attempt to open any password protected files.
This feature allows users to add a header or footer to a batch of documents. The processed documents are either saved to a new folder or saved over the previous files.
To apply a header and footer to a batch of PDF documents:
From the top toolbar, choose Batch > Apply Header to a Batch.
The application will open the Apply Header to a Batch dialog.
Configure the Add Header/Footer Batch:
Select Header/Footer – Select the header/footer to apply from the combo box in the upper left of the dialog.
Configure output – In the "Save to Files" section, select either "Overwrite Source Files" or "Destination Folder." If the "Overwrite Source Files" is selected, output files will be saved over the corresponding source files. In the latter case, output files will be saved to the directory in the text field. If files are saved to a new folder, the user can check "Overwrite Files" to save over any files in that folder with the same name. If this option is not checked, a number will be appended to the output file name, to avoid naming collision.
This feature allows users to add a watermark to a batch of documents. The processed documents are either saved to a new folder or saved over the previous files.
To apply a watermark to a batch of PDF documents:
From the top toolbar, choose Batch > Apply Watermark to a Batch.
The application will open the Apply Watermark to a Batch Dialog.
Configure the Add Watermark Batch:
Select Watermark – Select the watermark to apply from the combo box in the upper left of the dialog. This combo box contains all the watermarks in PDF Studio. The "Add" and "Edit" buttons next to this box will open the Create/Edit Watermark Dialog.
Configure output – in the "Save Files To" section, select either "Overwrite Source Files" or "Destination Folder." If the "Overwrite Source Files" is selected, output files will be saved over the corresponding source files. In the latter case, output files will be saved to the directory in the text field. If files are saved to a new folder, the user can check "Overwrite files" to save over any files in that folder with the same name. If this option is not checked, a number will be appended to the output file name, to avoid naming collision.
This feature allows users to adjust the crop margins of a batch of documents. The processed documents are either saved to a new folder or saved over the previous files.
To crop a batch of documents
From the top toolbar, choose Batch > Crop a Batch.
The application will open the Crop Pages dialog.
Configure the Crop Batch:
Set Crop Margins – Set the top, bottom, left, and/or right margins for the crop, bleed, trim, and/or art boxes.
Configure output – In the "Save Files To" sections, select either "Overwrite Source Files" or "Destination Folder." If the "Overwrite Source Files" is selected, output files will be saved over the corresponding files. In the latter case, output files will be saved to the directory in the text field. If files are saved to a new folder, the user can check "Overwrite Files" to save over any files in that folder with the same name. If this option is not checked, a number will be appended to the output file name, to avoid naming collision.
This feature extracts images from a batch of documents. Each page of each document will be saved as an image file.
To extract images from a batch of PDF documents:
From the top toolbar, choose Batch > Extract Images for Batch.
The application will open the Extract Images dialog.
Configure the Extract Images Batch:
Configure image options.
Image Format – Choose from JPEG, PNG, TIFF, GIF.
DPI Resolution – Set the resolution used to render the page.
JPEG quality – The quality of JPEG compression, ranges from 0 to 10. Generally 8 is high quality, 5 is medium quality, and 2 is low quality.
Configure output – In the "Save Files To" section, select the directory to save output files to. If "overwrite files" is checked, any existent file in the output directory with the same name as an output file will be saved over. Otherwise, a number will be appended to the output file to avoid naming collision.
This feature extracts text from multiple PDF documents in a single action. Each document will output a text file with the text content of that document.
To extract text from a batch of PDF documents:
From the top toolbar, choose Batch > Extract Text for Batch
The application will open the Extract Text dialog.
Configure the Extract Text Batch:
Configure output – In the "Save Files To" section, select the directory to save output files to. If "Overwrite Files" is checked, any existent file in the output directory with the same name as an output file will be saved over. Otherwise, a number will be appended to the output file name to avoid name collision.
This feature allows users to merge multiple PDF documents in a single action.
To merge a batch of PDF documents:
From the top toolbar, choose Batch > Merge a Batch.
The application will open the Batch Merge dialog.
Configure the Merge:
Configure output – In the "Save Files To" section, designate the full path for the merged file.
This feature allows users to preflight a batch of documents. After the process completes, the results of the preflighting are displayed in a dialog:
To preflight a batch of PDF documents:
From the top toolbar, choose Batch > Preflight a Batch.
The application will open the Batch Preflight dialog.
Configure the Preflight Batch:
Set Preflight Profile – Select a preflight compliance standard from:
PDF/X-1A:2001
PDF/X-1A:2003
PDF/X-3:2002
PDF/X-2:2003
Results – In addition to displaying the preflight results dialog, results can be persisted in a variety of configurable ways. If preflighting encounters any errors, these errors can be added to the document as annotations and/or a report detailing the errors can be created. The report is either appended to the document or saved as a new document. The modified document and/or the new report document are saved to the destination folder.
This feature allows users to print multiple PDF documents in a single action.
To print a batch of PDF documents:
From the top toolbar, choose Batch > Print a Batch.
The application will open the Batch Print dialog.
Configure the Print:
This feature allows users to modify the security settings (using the same passwords and permissions) of multiple PDF documents in a single action.
To set security settings on a batch of PDF documents:
From the top toolbar, choose Batch > Set Security to a Batch.
The application will open the Set Security to a Batch dialog.
Configure the Security Batch:
Passwords – Set passwords to protect the documents:
Password to Open Document – This is also known as the user password and it is the password that will be required when the documents are opened. Check the box and enter the password twice if you want to set a user password.
Password to Change Permissions – This is also known as the permissions password or owner password and is the password that will be required when trying to change permissions and passwords on the documents. Check the box and enter the password twice to set a permissions password.
Permissions – Set specific permissions for the documents:
Allow Printing High Definition – Check this box to allow printing the document at high resolution. Checking this box automatically grants the "Allow Printing" permission.
Allow Printing – Check this box to allow printing the document.
Allow Text & Graphics Extraction – Check this box to allow copying or extracting text and graphics from this document. Checking this box automatically grants the "Allow Extraction for Accessibility" permission.
Allow Extraction for Accessibility – Check this box to allow copying or extracting text and graphics from this document in support of accessibility to disabled or other purposes.
Allow Change Document – Check this box to allow changes to this document, for instance by creating form fields.
When this permission is granted, the following 3 permissions (Allow Document Assembly, Allow Annotations & Comments, and Allow Form Filling & Signing) are also automatically granted.
When this permission is not granted, the following 3 permissions (Allow Document Assembly, Allow Annotations & Comments, and Allow Form Filling & Signing) can independently be granted.
Allow Document Assembly – Check this box to allow assembling the document: inserting, rotation or deleting pages and creating bookmarks or thumbnail images.
Allow Annotations & Comments – Check this box to allow adding or modifying text annotations.
If this permission is granted, the following permission, Allow Form Filling & Signing, is also automatically granted.
If this permission is not granted, then the following permission, Allow Form Filling & Signing, can be granted independently.
And if this permission is granted and the Allow Change Document permission is also granted, creating or modifying interactive form fields (including signature fields) is allowed.
Allow Form Filling & Signing – Check this box to allow filling in existing interactive form fields, including signature fields.
Configure Output – In the "Save Files To" section, select either "Overwrites Source Files" or "Destination Folder." If the former is selected, output files will be saved over the corresponding source files. In the latter case, output files will be saved to the directory in the text field. If files are saved to a new folder, the user can check "Overwrite files" to save over any files in that folder with the same name. If this option is not checked, a number will be appended to the output file name, to avoid naming collision.
