Annotations / Comments

Back to Index

PDF Studio allows you to comment or annotate a document with text, graphics, sound and hyperlinks.

Create a new annotation
Update an existing annotation
Move an annotation or change its bounds
Export comments
Import comments

Following are all the types of annotations supported by PDF Studio:

Creating a New Annotation

There are two ways to create a new annotation:

1) from the annotations toolbar, simply click on the appropriate annotation tool then place the mouse on the desired location on the page and draw the annotation by dragging the mouse on the screen.

2) from the top toolbar, choose comments > add comment, click on the appropriate annotation then place the mouse on the desired location on the page and draw the annotation by dragging the mouse on the screen.

After placing the annotation on the page, the application will display a dialog to modify the annotation properties, such as line width, audio file, color and other options according to the annotation type. See Circle, Free Text, Highlight, Line, Pencil, Square, Sound, Sticky Note.

Updating an Existing Annotation

To edit an annotation in order to change its properties such as line width or color, right click (Mac: Ctrl + left click) on the annotation and choose Properties in the mouse menu. The application will display the properties dialog for this type of annotation. Each type of annotations has its own list of options. See Circle, Free Text, Highlight, Line, Pencil, Square, Sound, Sticky Note.

PDF Studio will let you edit an existing annotation whether this annotation was added in PDF Studio or in another software such as Adobe Acrobat.

Moving an Annotation or Changing its Bounds

To move an annotation, simply click on the annotation and move it to its new location on the page.

In the same way, to change the shape of an annotation, simply drag the mouse to change the bounds of the annotations to the new desired bounds.

Text Annotations

Free Text Annotation Properties:
Free Text Properties Dialog

Sticky Note Annotation

To create a sticky note annotation, follow the standard steps to create a new annotation. The application will then display the Sticky Note Properties dialog where you can choose the options for your new annotation.

Sticky Note Properties:

Sticky Note Property Dialog
Graphics Annotations
Circle Properties Dialog
Line Annotation

To create a line annotation, follow the standard steps to create a new annotation. The application will then display the Line Annotation Properties dialog where you can choose the options for your new annotation.
Line Annotation Properties:
Line Properties Dialog
Square Annotation

To create a square annotation, follow the standard steps to create a new annotation. The application will then display the Square Annotation Properties dialog where you can choose the options for your new annotation.

Square Annotation Properties:
Square Properties Dialog
Pencil Annotation

To create a square annotation, follow the standard steps to create a new annotation. The application will then display the Square Annotation Properties dialog where you can choose the options for your new annotation.

Pencil Annotation Properties:
Pencil Properties Dialog
Sound Annotation

sound properties dialog
Hyperlink

There are two ways to create a new hyperlink:

1) from the annotations toolbar, simply click on the hyperlink tool then place the mouse on the desired location on the page and draw the annotation by dragging the mouse on the screen.

2) from the top toolbar, choose comments > add Hyperlink then place the mouse on the desired location on the page and draw the hyperlink by dragging the mouse on the screen.

Hyperlink Properties:

Hyperlink Properties Dialog

Highlight

A highlight annotation is simply a square annotation with a transparent background and no border (line width = 0).

There are two ways to create a new highlight annotation:

1) from the annotations toolbar, simply click on the highlight tool then place the mouse on the desired location on the page and draw the annotation by dragging the mouse on the screen.

2) from the top toolbar, choose comments > add Note -> Highlight then place the mouse on the desired location on the page and draw the Highlight area by dragging the mouse on the screen.

Highlight Properties are the same as the Square Properties.

 

Exporting Comments

PDF Studio allows to export comments from the current document into a file in FDF or XFDF format. Comments from Text Annotations, Graphics Annotations and Sound Annotations will be exported. Hyperlinks are not considered comments in PDF format and thus are not exported.

To export comments:

  1. From the top toolbar, choose Comments > Export
  2. Select whether to export in FDF or XFDF format
  3. The application will open a file chooser dialog. Select the file you wish to export to.
Importing Comments

PDF Studio allows to import data from a file into the current form fields. The file can be in FDF or XFDF format. Comments from Text Annotations, Graphics Annotations and Sound Annotations will be imported. Hyperlinks are not considered comments in PDF format and thus are not imported.

To import comments:
  1. From the top toolbar, choose Comments > Import
  2. Select whether to import in FDF or XFDF format
  3. The application will open a file chooser dialog. Select the file you wish to import from

 

Back to Index